The Property Management team at Philip James are here to help when you have any questions. Our team of specialists make things as easy as possible for our landlords, providing them with the reassurance that their property portfolio is being managed well.   



Our tenancy renewals team work closely with our letting and valuation team to ensure properties achieve their maximum possible yield. They work hard to keep our managed properties tenanted and avoid any long void periods between tenancies. We ask our tenants to advise us if they intend to review their tenancy no later than six weeks prior to the end of the current tenancy. This means we get plenty of time to re-market our properties so we can find a new tenant before the existing tenant has vacated.



With our credit control team, we work proactively to ensure all tenants pay their rent on time each month.
Our in-depth reference at the start of a tenancy also reduces the risk of rent arrears. Should there be the need to take further action for tenants who do not pay their rent, we will prepare all paperwork on your behalf and serve the relevant notice as per legal requirements. Our team is backed by an experienced legal team who ensure that Philip James has fantastic arrears record. The team will always make you aware of any payment issues, so there are no nasty surprises when you open up your statement each month.



We inspect our managed properties to ensure tenants are looking after them and to also notify landlords of any potential maintenance requirements or future costs that may arise. This enables landlords to plan ahead for any required works and also gives them peace of mind that their investment is in good hands. The inspections benefit tenants as well, as we ensure that the properties are being maintained properly by the landlord and arrange any necessary maintenance work. We pride ourselves on keeping our clients’ assets to a high standard and inspections are an integral part of achieving this.



We will ensure your property meets the requirements for health and safety, and are happy to advise on any legal or recommended servicing/tests to ensure your property is compliant for letting.


overseas landlords

If you are living overseas (or spend the majority of your time overseas) then you need to apply for approval to join the non-resident Landlord Scheme. Visit the HM Revenue & Customs website for information and any necessary forms ( If you do not do this, we are legally obliged to deduct 20% from your rental income each month to pass to the Inland Revenue.



Any deposit paid by a tenant must be insured under a government approved scheme. We take a 5 week deposit in line with government legislation, more information can be found here:



All our landlords are asked to provide sets of keys for all tenants, plus two management sets. This ensures we always have access to the property as and when required, and allows us to carry out maintenance in a timely and effective manner without the needs for tenants being present. This also means our lettings team can carry out viewings before the end of the tenancy, whilst still having a spare set of keys available for accessing the property should there be any planned or reactive maintenance.



When a tenancy ends and the tenant(s) move out, we request all final bills before their deposit is released to ensure they have accepted responsibility for utilities and council tax for the full term of their tenancy. This ensures the landlord is only responsible to pay for the utilities and council tax during void periods. We are also able to arrange payment of service charges and ground rent on behalf of landlords, where applicable.


If you have any questions regarding Property Management Services from Philip James, get in touch with the team on 0161 434 5009 or email: